Job Openings

Administrative Assistant

Number of Positions

Two positions
  • (1) May 6 to June 28, 2024
  • (2) July 1 to August 30, 2024

Canada Summer Jobs Program

Canada Summer Jobs is a government program that helps employers create summer jobs for young Canadians across the country.
 
All candidates are required to register with https://www.jobbank.gc.ca/reg/instructions
 
To apply, you must be:
  • Between 15 and 30 years of age.
  • Legally entitled to work in Canada (which means you must have a valid Social Insurance Number).

Location

Virtual. Candidate may be located anywhere in Ontario.
 

Description

The Administrative Assistant will be responsible for providing administrative support to management, employees, board, and advisory group members of Building Blocks for Child Care (B2C2).

This is a position scheduled for 40 hours per week for sixteen weeks at a wage rate of $19.00 per hour.  The successful applicant will work primarily from home.  

Building Blocks for Child Care is committed to employment equity and diversity in the workplace and encourages applicants from equity seeking groups. An applicant may wish to provide this information, on a voluntary basis. 

 

Working Relationship

The Administrative Assistant will work under the supervision of a B2C2 Director.
 

Duties and Responsibilities

  • Providing administrative support to management, employees and board and advisory group members of B2C2.  
  • Aiding clients of B2C2.
  • Handling office ad-hoc duties such as organising files, drafting letters, and scheduling meetings
  • Maintaining databases and tracking important deadlines
  • Planning meetings and arranging Zoom calls
  • Managing calendars via email, phone, and face-to-face meetings
  • Answering emails with an appropriate greeting, salutation, signature, or standard closing
  • Arranging travel plans for managers and employees, including flights, car rentals, hotel accommodation
  • Purchasing airline tickets and other travel tickets when necessary
  • Initiating contact with clients by email, letter, or telephone to answer questions or providing information concerning projects
  • Following up on client issues until they are resolved
  • Coordinating travel arrangements and catering for meetings
  • Preparing expense reports
  • Developing and managing spreadsheets (B2C2 database and G-drive)
  • Scheduling meetings and events for employees and potential visitors
  • Assisting committees to schedule and prepare meetings, taking notes, and ensuring appropriate follow-up.
  • Organizing internal business operations primarily through G-Drive

Required Skills and Experience

  • Post-secondary level education
  • Demonstrated administrative and organizational skills
  • Good computer literacy and familiarity with Microsoft Office and Google suites 
  • Experience working on website and social media platforms
  • Effective interpersonal and team skills  
  • Strong writing and editing skills
  • Strong organizational and time management skills  
  • Ability to work autonomously  
  • Ability to maintain files and records  
  • Ability to follow oral and written instructions 
  • Fluency in English 
  • Strong customer service background and approach

Assets

  • Educational background or relevant experience in administration.
  • Knowledge of the field of early learning and child care or studies in a related field. 
  • Knowledge of Early Learning and Child Care issues 
  • Familiarity with database management
  • Experience with websites, communication platforms 
  • Experience with WordPress
  • Understanding of French an asset
  • Familiarity with Slack 

Start date

Position 1 starts on May 6, 2024 and Position 2 starts on July 1, 2024 (or as close to these dates as possible).

To Apply

Please send your resume and a covering letter to [email protected]

Please ensure that your name and the position you are applying for is in the file name of any files you send.

Applications must be received no later than 5:00 PM (EST) on Monday, April 29, 2024. Interviews will take place with shortlisted candidates later that week.

Only applicants who are selected for an interview will be contacted.

* Some flexibility regarding hours of work and number of weeks may be negotiable.